This privacy statement was last updated on September 3, 2024 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.
In this privacy statement, we explain what we do with the data we obtain about you via https://ergip.org. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:
- we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
- we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
- we first request your explicit consent to process your personal data in cases requiring your consent;
- we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
- we respect your right to access your personal data or have it corrected or deleted, at your request.
If you have any questions, or want to know exactly what data we keep of you, please contact us.
1. Data Controller
EAAP
Via G. Tomassetti 3/A
00161 Roma – Italy
C.F. 80413730583
Italy
Website: https://ergip.org
Email: ergip@eaap.org
Phone number: +39 06 44202639
2. Purpose, data and retention period
We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)
2.1 Contact – Through phone, mail, email and/or webforms
For this purpose we use the following data:
- A first and last name
- Account name or alias
- A home or other physical address, including street name and name of a city or town
- An email address
- Social Media accounts
- Professional or employment-related information
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data until the service is terminated.
2.2 Registering an account
For this purpose we use the following data:
- A first and last name
- Account name or alias
- A home or other physical address, including street name and name of a city or town
- An email address
- Professional or employment-related information
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data until the service is terminated.
3. Sharing with other parties
In addition to the Data Controller, in some cases, other parties involved in the organization of this Website (such as administrative, sales, marketing, legal staff, system administrators) or external entities (such as third-party technical service providers, hosting providers, IT companies, communication agencies) may have access to the Data. These external entities may also be appointed, if necessary, as Data Processors by the Data Controller. The updated list of Data Processors can always be requested from the Data Controller.
4. Cookies
Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.
5. Recipients and Data Transfers
The Data is processed at the operational headquarters of the Data Controller and in any other location where the parties involved in the processing are located. The personal data collected is primarily processed within Europe. However, for certain services, some information may be transferred, transmitted, or stored and processed in countries outside the European Union. To ensure the security of such transfers, the Data Controller only works with entities that provide the necessary guarantees to implement appropriate technical and organizational measures to ensure that the processing complies with the provisions of Regulation (EU) 679/2016. For further information, please contact the Data Controller.
6. Security
EAAP lawfully and rightfully processes personal data in accordance with Regulation (EU) 2016/679. Personal data are processed by EAAP in a manner that ensures appropriate security, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures, and kept in a form which permits identification of data subjects for no longer than it is necessary for the purposes for which the personal data are processed.
7. Third-party websites
This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.
8. Amendments to this privacy statement
We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.
9. Accessing and modifying your data
- Right to have access to your own personal data processed by EAAP and to receive the information on the persons or third parties who have directly or indirectly access to your personal data stored in the EAAP databases; this include the right to receive a response to the request for the information whether your personal data are being processed and receive the personal data within 30 calendar days after the request is made;
- Right to obtain from EAAP the rectification without undue delay of inaccurate or incomplete personal data;
- Right to obtain from EAAP the restriction of processing of your personal data where they are: (a) inaccurate; (b) no longer necessary in relation to the purposes for which they were processed, but you need them for the establishment, exercise or defence of your legal claims;
- Right to obtain from EAAP the erasure without undue delay of your personal data where: (a) they are no longer necessary in relation to the purposes for which they were processed; (b) they have been unlawfully processed; c) you have exercised your right of withdrawal of consent on which the processing is based and there is no other legal ground for the processing;
- Right to require EAAP to provide your personal data in a structured, commonly used and machine-readable format; and where technically feasible, to transmit your data directly to another controller of your choice (right to data portability);
- Right to object at any time to processing of personal data where they are processed for direct marketing purposes, which includes profiling to the extent that it is related to such direct marketing;
- Right to protect your personal data from unlawful processing or accidental loss, destruction or damage caused by intentional or untimely concealment, and the right for protection from information which is unreliable or harms the person’s honour, dignity, and business reputation;
- Right to lodge a complaint with the supervisory authority (Garante per la protezione dei dati personali) to safeguard your rights of personal data protection;
- Right to withdraw your consent to processing your personal data at any time by contacting the EAAP s representative, Mr Andrea Rosati by email (dataprotection@eaap.org).
10. Submitting a complaint
If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.
11. Data Requests
For the most frequently submitted requests, we also offer you the possibility to use our data request form
